Procedures and Cost Plans

Updates

May 2019
Procurement Documents for pre-qualification of Reserved Specialists have been added.

April 2019
Guidance on Procurement of Contractors amended.Design Team Procedures DTP-2012 Procuring Construction Contractors has been revised.Suitability Assessment Questionnaires DoES QW 1 (with and without Reserved Specialists) and 3 have been updated.Revised Appendix B2Certificate of Satisfactory Execution has been added.
Appendix M – Marking Scheme Explanatory Notes has been added.
Appendix L – CV Template  has been added.
Template de-briefing letter has been revised.

December 2018
New TGD-007 - Template Letter of Acceptance (for use with Public Works Short Form of Contract)

December 2018
New circulars have been published advising of updated Cost Limits for Post Primary and Primary School Buildings effective from 1st December 2018 (see Cost Limits/Cost Plan Templates below).

November 2018
DTP 2012 Tender Summary Form has been updated to align with current Capital Works Management Framework documents. Scroll down to view. 

September 2018
Design Team Procedures for Small Works (TGD-007) updated to reflect increased threshold for use of the Public Works Short Form of Contract (PW-CF6) and other changes.

August 2018
Title of “OJEU (TED) Contract Notice checklist” changed to “OJEU (TED) Contract Notice checklist Main Contractor”
New “OJEU (TED) Contract Notice checklist Reserved Specialists” added

Procedures & Cost Plans

Procedure & Cost Plan documents are organised in the following categories:

1. Design Team Procedures [DTPs]
2. Stage Completion Certificates
3. Contract Notices & Contractor Suitability Assessment Questionnaires
4. DTP Template Documents
5. Cost Limits/Cost Plan Templates
6. Archive Documents

Document Edition and Revision
Document edition numbers and revisions are stated on the cover of each document. To check for previous versions follow the link to the relevant section and scroll down to ARCHIVE DOCUMENTS.

DESIGN TEAM PROCEDURES

• DTP Practice Note 1 - Changes to Public Works Contracts 2016 (Revision 3) - June 2018
• DTP Practice Note 2 - Changes to Public Works Contracts 2018 - June 2018
• Design Team Procedures [DTPs] (4th Edition, March 2012)
• DTP-2012 - Pay and Conditions of Employment Revision 1 (Published April 2012) (Revision 1 May 2012)
• DTP-2012 - Cost Control Procedures (Published April 2012)
• DTP-2012 - Fees and Fee payments (Published April 2012)
• Template Project Programme (Published April 2012)
• DTP-2012 - Preliminary Design - Stage 1 (Published April 2012)
• DTP-2012 - Developed Design - Stage 2a (Published April 2012)
• DTP-2012 - Detailed Design - Stage 2b (Published April 2012)
• DPT 2012 Preparation of Tender documents (Published April 2012) (Revision June 2013)
• DPT 2012 Procuring Construction Contractors (Published April 2012) (Revision April 2019)  
• DTP-2012 - Tender Action Stage 3 (Published April 2012)
• DTP-2012 - Construction Stage 4 (Published April 2012)
• DTP-2012 - Final Account Stage 5 (Published April 2012)
• TGD-007 - Design Team Procedures for Small Works (6th Edition, September 2018)
  • TGD-007 - Appendix D - Template Letter of Intent
  • TGD-007 - Appendix E - Template Letter to Unsuccessful Tenderers (for use with Public Works Short Form of Contract)
  • TGD-007 - Template Letter of Acceptance (for use with Public Works Short Form of Contract)
• DoES Contractor Suitability Declaration for Small Works (Published April 2011)
• OPW Code of Practice for Management of Asbestos Materials in Schools (Published April 2010)
• OPW Pre-refurbishment Demolition Asbestos Survey Request Form (Published April 2010)

STAGE COMPLETION CERTIFICATES

• DTP-2012 Completion Certificate - Stage 1 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 2a (Published April 2012)
• DTP-2012 Completion Certificate - Stage 2b (Published April 2012)
• DTP-2012 Completion Certificate - Stage 3 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 4 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 5 (Published April 2012)

CONTRACT NOTICES & CONTRACTOR SUITABILITY ASSESSMENT QUESTIONNAIRES

MAIN CONTRACTORS AND RESERVED SPECIALISTS

(See DTP 2012 Procuring Construction Contractors (Revision April 2019) under Procedures and Cost Plans above for guidance)

• Guidance on Turnover Thresholds for School Projects (Published October 2013)
• eTenders Works Contract Notice checklist (July 2018)
• OJEU (TED) Contract Notice checklist Main Contractor (April 2019)
• OJEU (TED) Works Contract Notice checklist Reserved Specialists (April 2019)
• DTP-2012 - De-briefing letter - Applicants (Published April 2019)

MAIN CONTRACTORS

• DoES QW1 Suitability Assessment Questionnaire Restricted (For use with PWC - CF1 with Reserved Specialists) (Revised April 2019)
• DoES QW1 Suitability Assessment Questionnaire Restricted (For use with PWC - CF5 and CF1 where Reserved Specialists are not used) (Revised April 2019)
• DoES QW2 Suitability Assessment Questionnaire Open (Revised April 2019)
• Appendix B2 Certificate of Satisfactory Execution (April 2019)
• Appendix M Marking Scheme Explanatory Notes
• QW1 Appendix L CV Template

RESERVED SPECIALISTS

• DoES-QW4 Suitability Assessment Questionnaire - Restricted (Reserved Specialists)
• Appendix B2: Certificate of Satisfactory Execution - Works Only (Reserved Specialists)
• Appendix M - Marking Scheme Explanatory Notes (Reserved Specialists)
• QW4 - Appendix L - CV Template (Reserved Specialists)

DTP TEMPLATE DOCUMENTS

• Area Reconciliation Sheet
• DTP 2012 Tender Summary Form November 2018
• Progress Review Form
• Change Order Request Form
• Draft Final Account Summary
• Final Account Report

COST LIMITS / COST PLAN TEMPLATES

• Circular 0081/2018 - Cost Limits for Primary School Buildings (Published December 2018)
• Circular 0082/2018 - Cost Limits for Post-Primary School Buildings (Published December 2018)
• Outline Cost Plan Template (1st Edition, Published August 2011)
• Detailed Cost Plan/ Tender Analysis Template (1st Edition, Published August 2011)