Procedures and Cost Plans

Updates

July 2018
Guidance on Procurement of Contractors updated.
Design Team Procedures DTP-2012 Procuring Construction Contractors has been revised.
Suitability Assessment Questionnaires DoES QW 1, 2, 3 and 4 have been updated.
Form B2 Certificate of Satisfactory Execution has been added.
Template Contract Notices have been replaced with eTenders Contract Notice checklist and OJEU (TED) Contract Notice checklist.

June 2018
Design Team Procedures Practice Note 2 has been published.  This Practice Note provides guidance on implications for DoES projects arising from recent changes to the Public Works Contracts, and associated documents, to reflect the impact of Sectoral Employment Orders on the Contracts as detailed in DPER Circular 08/18. (For DoES Invitation to Tenders (ITT-W1, ITT-W2 and ITT-W8), referenced in Practice Note 2, see Tender Documentation tab).  Scroll down to view Practice Note 2.

Practice Note 1 has also been revised to include Appendix 2 - Guide to Tender Process with and without Reserved Specialists.

June 2017
New circulars have been published advising of updated Cost Limits for Post Primary and Primary School Buildings effective from 1st June 2017 (see Cost Limits/Cost Plan Templates below).

February 2017
Revised DTP Practice Note 1 (Revision 2 – February 2017) has been published.  The modifications (highlighted in red text) provide for the inclusion of Reserved Specialists for mechanical and electrical installations on projects over €10m ex VAT in value.

November 2016
A revised and updated DTP Practice Note 1 (Revision 1 – November 2016) has been published. The modifications (highlighted in red text) provide greater flexibility in the implementation of the changes to the Public Works Contract on existing projects.     

November 2016
Some minor amendments have been made to Suitability Assessment Questionnaires and Declarations, to distinguish between QW1 (CF1 version where Reserved Specialists are used and QW1 (CF5 version) which can also be used with CF1 where there are no Reserved Specialists. To view the Suitability Assessment Questionnaire and Declarations scroll down to CONTRACT NOTICES & CONTRACTOR SUITABILITY ASSESSMENT QUESTIONNAIRES.

September 2016
Some further amendments have been made to Suitability Assessment Questionnaires and Declarations, QW1 (both versions) and QW4, to include the requirement for Professional Indemnity Insurance for Main Contractors and Reserved Specialists. To view the Suitability Assessment Questionnaire and Declarations scroll down to CONTRACT NOTICES & CONTRACTOR SUITABILITY ASSESSMENT QUESTIONNAIRES. Note: Further amendments to these documents are anticipated in the near future. Please ensure that you continuously monitor the website for further updates.

August 2016
A new document (DTP Practice Note 1 - August 2016) and revised Suitability Assessment Questionnaire and Declarations have been published. These documents reflect the changes to the Public Works Contracts following The Department of Public Expenditure and Reform published Circular 01/16: 'Construction procurement - revision of arrangements for the procurement of public works projects' To view DTP Practice Note 1 scroll down to DESIGN TEAM PROCEDURES. To view the Suitability Assessment Questionnaire and Declarations scroll down to CONTRACT NOTICES & CONTRACTOR SUITABILITY ASSESSMENT QUESTIONNAIRES.

Procedures & Cost Plans

Procedure & Cost Plan documents are organised in the following categories:

1. Design Team Procedures [DTPs]
2. Stage Completion Certificates
3. Contract Notices & Contractor Suitability Assessment Questionnaires
4. DTP Template Documents
5. Cost Limits/Cost Plan Templates
6. Archive Documents

Document Edition and Revision
Document edition numbers and revisions are stated on the cover of each document. To check for previous versions follow the link to the relevant section and scroll down to ARCHIVE DOCUMENTS.

DESIGN TEAM PROCEDURES

• DTP Practice Note 1 - Changes to Public Works Contracts 2016 (Revision 3) - June 2018
• DTP Practice Note 2 - Changes to Public Works Contracts 2018 - June 2018
• Design Team Procedures [DTPs] (4th Edition, March 2012)
• DTP-2012 - Pay and Conditions of Employment Revision 1 (Published April 2012) (Revision 1 May 2012)
• DTP-2012 - Cost Control Procedures (Published April 2012)
• DTP-2012 - Fees and Fee payments (Published April 2012)
• Template Project Programme (Published April 2012)
• DTP-2012 - Preliminary Design - Stage 1 (Published April 2012)
• DTP-2012 - Developed Design - Stage 2a (Published April 2012)
• DTP-2012 - Detailed Design - Stage 2b (Published April 2012)
• DPT 2012 Preparation of Tender documents (Published April 2012) (Revision June 2013)
• DPT 2012 Procuring Construction Contractors (Published April 2012) (Revision July 2018)
• DTP-2012 - Tender Action Stage 3 (Published April 2012)
• DTP-2012 - Construction Stage 4 (Published April 2012)
• DTP-2012 - Final Account Stage 5 (Published April 2012)
• TGD-007 - Design Team Procedures for Small Works (5th Edition, April 2016)
  • TGD-007 - Appendix D - Template Letter of Intent
  • TGD-007 - Appendix E - Template Letter to Unsuccessful Tenderers (for use with Public Works Short Form of Contract)
• DoES Contractor Suitability Declaration for Small Works (Published April 2011)
• OPW Code of Practice for Management of Asbestos Materials in Schools (Published April 2010)
• OPW Pre-refurbishment Demolition Asbestos Survey Request Form (Published April 2010)

STAGE COMPLETION CERTIFICATES

• DTP-2012 Completion Certificate - Stage 1 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 2a (Published April 2012)
• DTP-2012 Completion Certificate - Stage 2b (Published April 2012)
• DTP-2012 Completion Certificate - Stage 3 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 4 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 5 (Published April 2012)

CONTRACT NOTICES & CONTRACTOR SUITABILITY ASSESSMENT QUESTIONNAIRES

Note: A new guidance note on Turnover Thresholds for School Projects has been added and the Template Contract Notices revised and updated. Previous incorrectly labelled links have been amended.

The updates are as a result of the implementation of Circular 7/13 Construction Procurement Reform - Reduction of the Current Level of Construction Performance Bonds for use with the Public Works Contracts and The Transfer of the responsibility of Construction Procurement Reform from the Department of Finance to the Department of Public Expenditure and Reform

• Guidance on Turnover Thresholds for School Projects (Published October 2013)
• DoES QW1 Suitability Assessment Questionnaire Restricted (For use with PWC - CF1 with Reserved Specialists) (Revised July 2018)
• DoES QW1 Suitability Assessment Questionnaire Restricted (For use with PWC - CF5 and CF1 where Reserved Specialists are not used) (Revised July 2018)
• DoES QW2 Suitability Assessment Questionnaire Open (Revised July 2018)
• DoES QW4 Suitability Assessment Questionnaire Restricted - Reserved Specialists (Revised July 2018)
• Form B2 Certificate of Satisfactory Execution (July 2018)
• eTenders Works Contract Notice checklist (July 2018)
• OJEU (TED) Works Contract Notice checklist (July 2018)
• DTP-2012 - De-briefing letter - Applicants (Published April 2012)

DTP TEMPLATE DOCUMENTS

• Area Reconciliation Sheet
• DTP-2012 Tender Summary Form
• Progress Review Form
• Change Order Request Form
• Draft Final Account Summary
• Final Account Report

COST LIMITS / COST PLAN TEMPLATES

• Circular 0043/2017 - Cost Limits for Primary School Buildings (Published June 2017)
• Circular 0044/2017 - Cost Limits for Post-primary School Buildings (Published June 2017)
• Outline Cost Plan Template (1st Edition, Published August 2011)
• Detailed Cost Plan/ Tender Analysis Template (1st Edition, Published August 2011)