Procedures and Cost Plans

Updates

June 2021: Updated Completion Certificate for Stage 2b published

August 2020: Design Team Procedures Practice Note 3, “Inclusions in Tender Documents in Relation to Covid-19 for Projects Proceeding to Tender”, has been added.  Scroll down to view.

July 2020 Minor amendments to QW1 Appendix L CV Template and QW4 Appendix L CV Template (Reserved Specialists)

May 2019
Procurement Documents for pre-qualification of Reserved Specialists have been added.

April 2019
Guidance on Procurement of Contractors amended.Design Team Procedures DTP-2012 Procuring Construction Contractors has been revised.Suitability Assessment Questionnaires DoES QW 1 (with and without Reserved Specialists) and 3 have been updated.Revised Appendix B2Certificate of Satisfactory Execution has been added.
Appendix M – Marking Scheme Explanatory Notes has been added.
Appendix L – CV Template  has been added.
Template de-briefing letter has been revised.

Procedures & Cost Plans

Procedure & Cost Plan documents are organised in the following categories:

1. Design Team Procedures [DTPs]
2. Stage Completion Certificates
3. Contract Notices & Contractor Suitability Assessment Questionnaires
4. DTP Template Documents
5. Cost Limits/Cost Plan Templates
6. Archive Documents

Document Edition and Revision
Document edition numbers and revisions are stated on the cover of each document. To check for previous versions follow the link to the relevant section and scroll down to ARCHIVE DOCUMENTS.

DESIGN TEAM PROCEDURES

• DTP Practice Note 1 - Changes to Public Works Contracts 2016 (Revision 3) - June 2018
• DTP Practice Note 2 - Changes to Public Works Contracts 2018 - June 2018
• DTP Practice Note 3 - Inclusions in Tender Documents in Relation to Covid-19 for Projects Proceeding to Tender – August 2020
• Design Team Procedures [DTPs] (4th Edition, March 2012)
• DTP-2012 - Pay and Conditions of Employment Revision 1 (Published April 2012) (Revision 1 May 2012)
• DTP-2012 - Cost Control Procedures (Published April 2012)
• DTP-2012 - Fees and Fee payments (Published April 2012)
• Template Project Programme (Published April 2012)
• DTP-2012 - Preliminary Design - Stage 1 (Published April 2012)
• DTP-2012 - Developed Design - Stage 2a (Published April 2012)
• DTP-2012 - Detailed Design - Stage 2b (Published April 2012)
• DPT 2012 Preparation of Tender documents (Published April 2012) (Revision June 2013)
• DPT 2012 Procuring Construction Contractors (Published April 2012) (Revision April 2019)  
• DTP-2012 - Tender Action Stage 3 (Published April 2012)
• DTP-2012 - Construction Stage 4 (Published April 2012)
• DTP-2012 - Final Account Stage 5 (Published April 2012)
• TGD-007 - Design Team Procedures for Small Works (6th Edition, September 2018)
  • TGD-007 - Appendix D - Template Letter of Intent
  • TGD-007 - Appendix E - Template Letter to Unsuccessful Tenderers (for use with Public Works Short Form of Contract)
  • TGD-007 - Template Letter of Acceptance (for use with Public Works Short Form of Contract)
• DoES Contractor Suitability Declaration for Small Works (Published April 2011)
• OPW Code of Practice for Management of Asbestos Materials in Schools (Published April 2010)
• OPW Pre-refurbishment Demolition Asbestos Survey Request Form (Published April 2010)

STAGE COMPLETION CERTIFICATES

• DTP-2012 Completion Certificate - Stage 1 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 2a (Published April 2012)
• DTP-2012 Completion Certificate - Stage 2b (Updated June 2021)
• DTP-2012 Completion Certificate - Stage 3 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 4 (Published April 2012)
• DTP-2012 Completion Certificate - Stage 5 (Published April 2012)

CONTRACT NOTICES & CONTRACTOR SUITABILITY ASSESSMENT QUESTIONNAIRES

MAIN CONTRACTORS AND RESERVED SPECIALISTS

(See DTP 2012 Procuring Construction Contractors (Revision April 2019) under Procedures and Cost Plans above for guidance)

• Guidance on Turnover Thresholds for School Projects (First published October 2013)
• eTenders Works Contract Notice checklist (July 2018)
• OJEU (TED) Contract Notice checklist Main Contractor (April 2019)
• OJEU (TED) Works Contract Notice checklist Reserved Specialists (April 2019)
• DTP-2012 - De-briefing letter - Applicants (Published April 2019)

MAIN CONTRACTORS

• DoES QW1 Suitability Assessment Questionnaire Restricted (For use with PWC - CF1 with Reserved Specialists) (Revised April 2019)
• DoES QW1 Suitability Assessment Questionnaire Restricted (For use with PWC - CF5 and CF1 where Reserved Specialists are not used) (Revised April 2019)
• DoES QW2 Suitability Assessment Questionnaire Open (Revised April 2019)
• Appendix B2 Certificate of Satisfactory Execution (April 2019)
• Appendix M Marking Scheme Explanatory Notes
• QW1 Appendix L CV Template

RESERVED SPECIALISTS

• DoES-QW4 Suitability Assessment Questionnaire - Restricted (Reserved Specialists)
• Appendix B2: Certificate of Satisfactory Execution - Works Only (Reserved Specialists)
• Appendix M - Marking Scheme Explanatory Notes (Reserved Specialists)
• QW4 Appendix L CV Template (Reserved Specialists)

DTP TEMPLATE DOCUMENTS

• Area Reconciliation Sheet
• DTP 2012 Tender Summary Form November 2018
• Progress Review Form
• Change Order Request Form
• Draft Final Account Summary
• Final Account Report

COST LIMITS / COST PLAN TEMPLATES

• Circular 0027/2021 - Cost Limits for Primary School Buildings (Published April 2021)
• Circular 0028/2021 - Cost Limits for Post-primary School Buildings (Published April 2021)
• Outline Cost Plan Template (1st Edition, Published August 2011)
• Detailed Cost Plan/ Tender Analysis Template (1st Edition, Published August 2011)