Appointment of Consultants

Updates

October 2018
New additional documents relating to the Appointment of Project Supervisor Design Process (PSDP) have been uploaded, including Suitability Assessment Declaration (QC1) and template letter of invitation, letter to unsuccessful tenderers, letter of intent and letter of acceptance.

September 2018
Documents for appointment of consultants updated (Suitability Assessment, Award Stage Documents (Restricted Procedure) and Award Stage Documents (Open Procedure).  Scroll down to view.

January 2018
DoES Schedule of Stage Services for Construction Consultants (Revision 5, January 2018) published.  Revision provides updated reference to Design Team Procedures Practice Note 1 (Revision 2, February 2017)

August 2016
Revised Instructions to Tenderers, Schedule of Stage Services, Conditions of Engagement and Template Letters of Invitation to Tender have been published. These documents reflect the changes to the Public Works Contracts following The Department of Public Expenditure and Reform published Circular 01/16: 'Construction procurement - revision of arrangements for the procurement of public works projects' To view the updated documents scroll down to AWARD STAGE DOCUMENTS (Restricted Procedure for Major Projects) and TENDER DOCUMENTS (Open Procedure for Minor Projects)

New Procedures for the Appointment of Consultants

Documents relating to the Appointment of Consultants are organised in the following categories:

1. Suitability Assessment (OPEN and RESTRICTED Procedures)
2. Award Stage Documents (RESTRICTED Procedure for Major Projects, Type 2b1, 2b2, 2b3 & 2.b4 and Type 3.1, 3.2, 3.3, 3.4, 3.5 and 3.6)(In general Type 2b projects range from approximately €2.5m to €7.5m in value; Type 3 projects are generally projects over €7.5m in approximate value)
3. Tender Documents (OPEN Procedure for Minor Projects, Type 2a0, 2a1 and 2a2)(In general Type 2a projects range from approximately €1m to €2.5m in value)
4. Small Works (Summer Works and small Devolved Projects) (Small Works are classified as projects under approximately €1m in value)
5. Archive Documents

Document Edition & Revision
Document edition numbers and revisions are stated on the cover of each document. To check for previous versions, follow the link to the relevant section and scroll down to ARCHIVE DOCUMENTS.

SUITABILITY ASSESSMENT (Open and Restricted Procedures)

• DoES-QC1 Suitability Assessment Declaration 2017
• DoES-QC1 Appendix B1 2017
• DoES-QC1 Appendix B2 2017
• DoES-QC1 PSDP Consultants Framework 2017

AWARD STAGE DOCUMENTS (Restricted Procedure for Major Projects, Type 2b and Type 3)

• DoES Form of Tender Consultants - Major (Architect, Design Team Leader) - 2018
• DoES Form of Tender Consultants - Major (Engineers & QS) - 2018
• DoES ITTS Instructions to Tenderers (Restricted) - 2018
• DoES Schedule of Stage Services for Construction Consultants (Revision 5, January 2018)
• Conditions of Engagement - Architect/Design Team Leader: DoES-COE1 - including Schedules A&B (Architect, Design team Leader) - 2018
• Conditions of Engagement - Engineers & QS: DoES-COE1 - including Schedules A&B (Engineers & QS) - 2018
• Template Letter of Invitation to Tender (Restricted) - 2018
• Template Letter of Intent – 2018
• Template letter to Unsuccessful Tenderers – 2018
• Template Letter of Acceptance – 2018
• DoES Tender Excel Marking Matrix - 2018
• Health and Safety Compliance Declaration
• Personal Situation Declaration
• Personal Situation Declaration – confirmation of validity of Declaration on Oath

TENDER DOCUMENTS (Open Procedure for Minor Projects, Type 2a)

• DoES Form of Tender Consultants - Minor (Architect, Design Team Leader) - 2018
• DoES Form of Tender Consultants - Minor (Engineers & QS) - 2018
• DoES ITTS Instructions to Tenderers (Open) - 2018
• DoES Schedule of Stage Services for Construction Consultants (Revision 5, January 2018)
• Conditions of Engagement - Architect/Design Team Leader: DoES-COE1 - including Schedules A&B (Architect, Design team Leader) - 2018
• Conditions of Engagement - Engineers & QS: DoES-COE1 - including Schedules A&B (Engineers & QS) - 2018
• DoES Tender Excel Marketing Matrix - 2018 (Tender)
• Health and Safety Compliance Declaration
• Personal Situation Declaration
• Personal Situation Declaration – confirmation of validity of Declaration on Oath
• Template Letter of Invitation to Tender (Open) - September 2018

PROJECT SUPERVISOR DESIGN PROCESS (PSDP) APPOINTMENT DOCUMENTS

• Form of Tender and Proposal Form for PSDP Consultant Services - 2018
  DoES ITTS Instructions to Tenderers (PSDP) - 2018
  PSDP Conditions of Engagement Schedules AB Type 2b/3 - 2018
  PSDP Marketing Matrix - 2018
• Template Letter of Invitation (PSDP)
• Template Letter of Intent (PSDP)
• Template Letter to Unsuccessful Tenderers (PSDP)
• Template Letter of Acceptance (PSDP)

SMALL WORKS (Summer Works and small Devolved projects)

Note: For the appointment of Consultants for Small Works (summer works and devolved projects) refer to:

Guidance on Procuring Consultants for Small Works Projects (3rd Edition, April 2016)

• Appendix B - Sample Invitation to Tender Letter
• Appendix C - Sample Invitation to Tender Letter (eTenders)
• Appendix D - Form of Tender
• Appendix E - Tender Proposal Form
• Appendix F - Template Letter of Intent
• Appendix G - Health - Safety Declaration
• Appendix H - Template Letter to Unsuccessful candidates
• Appendix I - Template Letter of Acceptance
• Appendix J - Conditions of Engagement - Schedules A _ B

Step-by-Step Guide to using eTenders

Standard Conditions of Engagement for Consultancy Services (Technical)- (For appointment of consultants for small works only)