Appointment of Consultants


April 2020
The Conditions of Engagement and associated Schedules A and B have been updated and separated to reflect recent changes to these documents published on the Capital Works Management Framework website. The relevant Letters of Invitation and Letters of Acceptance have been updated accordingly.

The Guidance for Appointing Design Teams for Devolved Grant Projects has been updated to reflect these changes.

September 2019
New template document "Template Letter to PSDP to assess Design Team candidates", relating to the role of the Project Supervisor Design Process (PSDP) has been uploaded.

July 2019 
The Guidance for Appointing Design Teams for Devolved Grant Projects has been revised to clarify the need to have a separate RFT for each of the four consultancy disciplines (refer to section 5.4, paragraph 6.). The eTENDERS RFT CHECKLIST (OPEN PROCEDURE) and eTENDERS RFT CHECKLIST FOR PSDP tables have also been amended to realign with recent changes to the eTenders website.

April 2019 
The Consultants Tender Marking Matrix has been amended to realign the reference hours for Architects, Engineers (Services and Civil & Structural) and Quantity Surveyors for Project Types 2a(0), 2a(1), 2a(2), 2b(1) and 2b(2). This realignment was considered necessary to better reflect the level of hours being tendered for consultancy services for these project types and due to the change from lump sum to percentage fees for Type 2a projects.

March 2019
New guidance note for the appointment of Design Teams for Devolved Grant projects has been uploaded (see Guidance below). Fees for projects using the Open Procedure for Minor Projects, Type 2a, will now be tendered on the basis of a percentage fee which will be converted to a Lump Sum Fixed Price fee at Stage 1. Forms of Tender have been amended to reflect this change.

February 2019
The DoES Tender Marking Matrix has been updated to include additional Type 3 project categories, i.e. 3(7), 3(8), 3(9) and 3(10).

December 2018
New additional documents have been uploaded, including template letters to non-compliant tenderers (both Restricted and Open procedures), template letter of intent (Open procedure), template letter to unsuccessful tenderers (Open procedure) and template letter of acceptance (Open procedure)

October 2018
New additional documents relating to the Appointment of Project Supervisor Design Process (PSDP) have been uploaded, including Suitability Assessment Declaration (QC1) and template letter of invitation, letter to unsuccessful tenderers, letter of intent and letter of acceptance.

September 2018
Documents for appointment of consultants updated (Suitability Assessment, Award Stage Documents (Restricted Procedure) and Award Stage Documents (Open Procedure).  Scroll down to view.

January 2018
DoES Schedule of Stage Services for Construction Consultants (Revision 5, January 2018) published.  Revision provides updated reference to Design Team Procedures Practice Note 1 (Revision 2, February 2017)

New Procedures for the Appointment of Consultants

Documents relating to the Appointment of Consultants are organised in the following categories:

  1. Suitability Assessment (OPEN and RESTRICTED Procedures)
  2. Award Stage Documents (RESTRICTED Procedure for Major Projects, Type 2b1, 2b2, 2b3 & 2.b4 and Type 3.1, 3.2, 3.3, 3.4, 3.5 and 3.6)(In general Type 2b projects range from approximately €2.5m to €7.5m in value; Type 3 projects are generally projects over €7.5m in approximate value)
  3. Tender Documents (OPEN Procedure for Minor Projects, Type 2a0, 2a1 and 2a2)(In general Type 2a projects range from approximately €1m to €2.5m in value)
  4. Small Works (Summer Works and small Devolved Projects) (Small Works are classified as projects under approximately €1m in value)
  5. Archive Documents

Document Edition & Revision
Document edition numbers and revisions are stated on the cover of each document. To check for previous versions, follow the link to the relevant section and scroll down to ARCHIVE DOCUMENTS.


SUITABILITY ASSESSMENT (Open and Restricted Procedures)

AWARD STAGE DOCUMENTS (Restricted Procedure for Major Projects, Type 2b and Type 3)

TENDER DOCUMENTS (Open Procedure for Minor Projects, Type 2a)


SMALL WORKS (Summer Works and small Devolved projects)

Note: For the appointment of Consultants for Small Works (summer works and devolved projects) refer to:

Guidance on Procuring Consultants for Small Works Projects (3rd Edition, April 2016)

Step-by-Step Guide to using eTenders

Standard Conditions of Engagement for Consultancy Services (Technical)- (For appointment of consultants for small works only)